Course Management

Manually Enrolling Learners in Courses

Use this guide to manually enroll learners in courses by selecting individual users, groups, or entire branches.

Key Point

Learners can be enrolled individually, through groups, or through branches. Enrollment rules are not retroactive, so learners added to a group or branch after enrollment will need to be enrolled separately unless an automation is configured.

Opening A Course

  1. From the Admin Homepage, click Course Management.
Course Management
  1. Search for the course.
Search Course
  1. Open the Manage Enrollments menu.
  2. Select Enroll Users.
Manage Enrollments
Enroll Users

Enrolling Individual Learners

Tip: Use the Users tab when enrolling one or a few specific learners.

  1. Select the Users tab.
  2. Check the box next to each learner you want to enroll.
Selected Learners

Enrolling Entire Branches

  1. Select the Branches tab.
  2. Navigate through the branch hierarchy.
  3. Select the checkbox next to the branch you want to enroll.
Branch Hierarchy
Select Branch

Enrolling Groups

  1. Select the Groups tab.
  2. Select one or more groups.
Select Group

Setting Enrollment Validity Periods

After selecting learners, click Next.

Next

If needed, enable the enrollment validity period to control when learners can access the course.

Note: A course validity period acts as a hard access window. After the validity period expires, learners can still see the course but can no longer access it.

Enrollment Validity

Confirming Enrollments

  1. Review your selections.
  2. Click Confirm.
Confirm Enrollment

Large enrollments may be processed as a background job. The system will continue enrolling learners after you submit the request.

Important Enrollment Rules

Important

Enrollment rules are not retroactive. Learners added to a branch or group after enrollment will not automatically receive the course.

If new learners are added later, you must:

  • Enroll them manually, or
  • Configure an automated enrollment rule.

For assistance with enrollment automation, contact launch@ue.org.

Getting Help From UE

If you have questions about course enrollment options or enrollment automation, contact the UE Learning Enablement Team at launch@ue.org.

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