Manually Enrolling Learners in Courses

Use this guide to manually enroll learners in courses by selecting individual users, groups, or entire branches.

Key Point

Learners can be enrolled individually, through groups, or through branches. Enrollment rules are not retroactive, so learners added to a group or branch after enrollment will need to be enrolled separately unless an automation is configured.

Enrolling Individual Learners

Tip: Use the Users tab when enrolling one or a few specific learners.

Select the Users tab.
Check the box next to each learner you want to enroll.

Enrolling Entire Branches

Select the Branches tab.
Navigate through the branch hierarchy.
Select the checkbox next to the branch you want to enroll.

Enrolling Groups

Select the Groups tab.
Select one or more groups.

Setting Enrollment Validity Periods

After selecting learners, click Next.

If needed, enable the enrollment validity period to control when learners can access the course.

Note: A course validity period acts as a hard access window. After the validity period expires, learners can still see the course but can no longer access it.

Confirming Enrollments

Review your selections.
Click Confirm.

Large enrollments may be processed as a background job. The system will continue enrolling learners after you submit the request.

Important Enrollment Rules

Important

Enrollment rules are not retroactive. Learners added to a branch or group after enrollment will not automatically receive the course.

If new learners are added later, you must:

Enroll them manually, or
Configure an automated enrollment rule.

For assistance with enrollment automation, contact launch@ue.org.

Getting Help From UE

If you have questions about course enrollment options or enrollment automation, contact the UE Learning Enablement Team at launch@ue.org.

Course Management

Manually Enrolling Learners in Courses